Looking for examples of QuickBooks Item Lists appropriate for different types of contractors, a reader writes:

Could we have some samples of Item lists for various Contractors pertaining to steel building construction, general building construction, construction design, manufacturing architectural custom moldings. Thank you.

This is a perfect opportunity for me to plug my course on QuickBooks Items and Job Costing: www.qbcontractorsecrets.com

The bad news is that I do not really have sample Item Lists. There are just too many variables and decisions you have to make before constructing your Item List.

The good news is there is a course that covers in detail what those decisions and variables are, and gives you the detailed information you need to make those decisions and apply those variables to your own personal Item List.

The even better news is that I am a nice person, and I’m going to give you a sneak preview of what I cover in the course.

{ Click to continue… }

Markup on small Time & Materials jobs in QuickBooks

by Muriel Murray August 21, 2014 Job Costing with QuickBooks

Wondering how to handle markup in QuickBooks on small jobs, a reader writes: I am a contractor that does jobs anywhere from 1k to 500k. Small jobs are often billed at a set labor rate with materials which are marked up 15%. I cannot find any easy way to track materials and add a simple % […]

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I’m back, and my QuickBooks job-costing training videos are done!

by Muriel Murray August 15, 2014 Job Costing with QuickBooks

I’ve finally created my awesome training video about how contractors should use Items in QuickBooks. It will teach you a lot about Items, how to make QuickBooks work for YOUR business, and Job Costing. All these things are related, and for contractors they are at the core of what makes QuickBooks so helpful, but also […]

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Where have I been?

by Muriel Murray August 15, 2013 QuickBooks for Contractors

You may have noticed that I haven’t posted in several months. I have not disappeared off the face of the earth, I promise. I’m working on an awesome training video about how contractors should use Items in QuickBooks. It will teach you a lot about Items, how to make QuickBooks work for YOUR business, and […]

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How do I print my company name and address on the QuickBooks Statement?

by Muriel Murray April 16, 2013 QuickBooks Accounting 101

My company name and address prints on the Invoice but not on the Statement. In QuickBooks, the formats for Statements and Invoices (as well as Credit Memos, Sales Receipts, Estimates, and Sales/Work Orders) are managed under Templates (Lists > Templates).  The templates can also be re-formatted by clicking Customize when you are editing an individual Invoice or […]

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(Why) Should I use account numbers in my QuickBooks company file?

by Muriel Murray April 11, 2013 QuickBooks Accounting 101

QuickBooks, unlike some other accounting software, does not require you to assign numbers to your chart of accounts, and doesn’t add them by default. I have no opinion whether your contracting business should use account numbers in QuickBooks. Your CPA may care, however, so check with her/him. If you decide for whatever reason to assign […]

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QuickBooks Items: Is there a benefit to using Non-inventory Part Items in a construction business?

by Muriel Murray March 26, 2013 Job Costing with QuickBooks

A reader asked this question about using QuickBooks Items in his contracting business, and went on to say: “It is counter-intuitive for me to call materials I purchase then resell a “service.” Would I benefit listing the materials purchased as Non-inventory Parts? Would this categorization help me with use tax tracking?”   I’ll talk about […]

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QuickBooks Items: What does “double-sided” Item mean?

by Muriel Murray March 21, 2013 Job Costing with QuickBooks

You won’t find a reference in QuickBooks Help to “double-sided” or “two-sided” Items, but the terminology is common among QB experts and experienced QB users, especially in construction. In brief, it means that an Item is designed for use in Cost of Goods Sold transactions as well as Income transactions; that is, the Item is […]

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Why should I back up my QuickBooks file?

by Muriel Murray March 19, 2013 QuickBooks for Contractors

Back up your QuickBooks file. This advice may seem obvious, but I mean it in a very specific way: Use the QuickBooks File > Create Backup… menu function to make a backup. On the form that opens, click the Options button, and select Complete verification (you have to be in Single-user Mode to select this […]

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